What We Do
Complete Trade Show
Logistics Services
Every service we offer is built around one reality: trade show freight has different rules, different deadlines, and different consequences when something goes wrong. We know the game.
Core Service
Trade Show Freight
Calway's flagship service: end-to-end freight forwarding built specifically for trade show exhibitors. We know the difference between advance warehouse and direct-to-show delivery windows, how GSC drayage is calculated, and what it takes to get your crates staged and ready before move-in.
Get a Trade Show Freight Quote →
What's Included
- ✓Full-cycle shipping: origin pickup to booth delivery and back
- ✓Advance warehouse coordination with all major convention centers
- ✓Drayage staging and MHA check-in management
- ✓Crating, re-crating, and protective packaging available
- ✓Shipment tracking with proactive status updates
Less Than Truckload
LTL Shipping
Not every exhibit fills a full truck — and you shouldn't have to pay as if it does. Calway's LTL service matches your freight to the right carrier and lane, giving you reliable transit times and real tracking without the full-truckload price tag.
Get an LTL Quote →
What's Included
- ✓Competitive rates on shipments from 150 lbs to 10,000 lbs
- ✓Transit time options from standard to expedited LTL
- ✓Freight class and NMFC code guidance included
- ✓Insurance and declared value options
- ✓Consolidated billing, no hidden accessorial surprises
Time-Critical
Expedited Shipping
Missed the advance warehouse window? Last-minute exhibit component addition? We run expedited freight when the deadline doesn't move. Guaranteed delivery windows, real-time tracking, and a dedicated ops contact from pickup to delivery.
Request Expedited Freight →
What's Included
- ✓Next-day and two-day guaranteed delivery options
- ✓Priority carrier selection for time-sensitive lanes
- ✓Direct driver assignment on critical shipments
- ✓After-hours and weekend pickups available
- ✓Dedicated contact throughout the freight lifecycle
Pre-Show
Advance Warehouse
Ship your exhibit to the show's advance warehouse facility before the event opens. Lower drayage rates, guaranteed staging, and no show-floor chaos on move-in day. Calway tracks receiving windows and notifies you when freight is confirmed received.
Plan Your Advance Warehouse Shipment →
What's Included
- ✓Booking and coordination with venue advance warehouses
- ✓Delivery confirmation and receiving documentation
- ✓Lower drayage rates vs. direct-to-show delivery
- ✓Early ship date planning to avoid deadline risk
- ✓Storage coordination between multi-show runs
Show Floor
Direct to Show Floor
For large or time-sensitive exhibits, direct delivery to your booth space eliminates warehouse handling and reduces transit touchpoints. Calway coordinates precisely with show schedules, your install crew, and venue loading dock windows to hit the exact move-in slot.
Arrange Direct Delivery →
What's Included
- ✓Precision-timed delivery matched to move-in schedule
- ✓Loading dock window reservation and management
- ✓Coordination with install crews and exhibit houses
- ✓Oversized and high-value freight handling
- ✓White-glove option for sensitive display components
Post-Show
Return Freight
The show ends — but your freight still needs to get home. Calway manages the full return cycle: MHA coordination, re-crating, pickup booking, and transit back to your warehouse or directly to the next show. No abandoned crates. No missed pickups.
Book Return Freight →
What's Included
- ✓MHA check-out and marshaling area coordination
- ✓Re-crating and damage assessment on-site
- ✓Direct return to warehouse or cross-country relay to next show
- ✓Consolidated return freight with other exhibitor shipments
- ✓Shipment tracking through final delivery confirmation
Not Sure Which Service You Need?
Tell us your show name, dates, origin, and freight details. We'll recommend the right service and get you a quote within 24 hours.